How to build a working hours tracker
After I wrote the story about my very first MicrosoftFlow I was curious if I could do another one. So I don’t wanted to create a new flow, but to improve the one I created before. What I want to achieve: A flow button, from which different freelancers can submit their working hours for different projects in a SharePoint list which accessed by HQ. Bonus: I want to have a minimum troubleshooting feature :-).
Step 1: I started with a list in SharePoint and 5 columns: Project Name, Hours spent, Today’s date,problem, and User.
Step 2: I chose the manual trigger flow button:

For the Project Name, I decided to add a drop-down list of options for the different projects and called them Project A, Project B, Project C. Hours Spent is just a text field, Problem is a yes/no field and User is just the Users name so we get a better overview who submitted which row.
This was just easy!
Step 3: I chose Create item in SharePoint, and connected to my SharePoint site and to the list I just created:

I The Fields are chosen from the Add Dynamic Content menu so that my inputs from the mobile button fills my SharePoint list. Magic :-)
Step 4: I want a mobile notification and further action depending on if a problem was submitted or not for two reasons: On the one hand I wanted to give my users a confirmation, that this button works and on the other hand I want to provide help if users need it.

Step 5: notification for NO problem:

To customize this a little bit, I used the User name and some other details for the mobile notification. I dont need links or link labels here.
Step 6: The notification for YES problem is a bit more extensive plus I want to send an email to my user:

Step 7: Back to my SharePoint list I want to format the problem column:

so I get a clear overview which Projects need my attention! I sorted from yes to no and I’m done!

Bam! So if you are interested: this is the whole flow:

You May Also Like
It’s OK to be seen trying
Some people won’t share until their work is perfect. Others share while they’re still figuring it out—and create space for everyone else to learn. This blog is a call to kill the myth of effortless …
Stuck in pilot - Part 1: no foundations, no future
Most AI pilots don’t fail because of the tech; they fail because the prep work never happened. This blog explores four critical gaps that sabotage your AI initiatives before they even start, and …
The MVP trap: AI lets you do more, but often worse
AI empowers individuals to do more, faster—but faster doesn't mean better. This post looks at how the MVP mindset is being distorted by AI tooling, what we lose when we remove people from the process, …